When you register with us through the Site and when you choose to book as a traveler, or when you wish to contact another visitor via our Site, we will ask you for personal data that can identify you and be used to contact you (“Identity Information”). Identity Information includes, but is not limited to; your name, phone number, email address, home address, but does not include your credit card number or banking information.
2. Processing of personal data
We may process your personal data for the following purposes:
Providing our services
Octopus Travel might process your personal data to provide its services. For example, personal data is processed in order to set up your Octopus Travel account, allow you to book an event through, and submit reviews to the Site, App or third-party widgets.
For this purpose, Octopus Travel processes the following personal data: name, phone number, email address, home address, IP address, Octopus Travel Account profile data.
Octopus Travel is allowed to process personal data for this purpose because it is necessary for the execution of the contractual agreement with customers.
Octopus Travel processes personal data to handle questions and requests. This processing is necessary to provide our services.
For this purpose, Octopus Travel processes your name and email address and booking information
Octopus Travel is allowed to process personal data for this purpose because it is necessary for the legitimate interest of Octopus Travel (or a third party), essentially to enable Octopus Travel to adequately respond to questions and requests
Octopus Travel processes personal data for (direct) marketing purposes. This means that Octopus Travel can contact customers to draw attention to our products.
For this purpose, Octopus Travel processes the following personal data: website behavior, IP address, email address, postal address, phone number, online identifiers, booking information, location and account information.
Octopus Travel is allowed to process personal data for this purpose when individuals have given consent or when Octopus Travel has a legitimate interest to process personal data. Depending on the ground of processing (legitimate interest versus consent), you have the right to withdraw your consent at any time or have the right to object to the processing of your personal data for direct marketing purposes at any time. The withdrawal or exercise of your right of the objection shall not affect the lawfulness of the processing prior to the withdrawal or exercise of the right of objection.
3. Categories of recipients
It may be necessary for Octopus Travel to disclose your personal data whether by law, possibly in the context of litigation, legal process and / or by request from public or governmental authorities within or outside of your country of residence. We may also disclose your personal information if we determine that disclosure is necessary or appropriate for purposes of law enforcement, national security or to prevent or stop any activity we may consider to be or to pose a risk of being, illegal, unethical or legally actionable.
We will disclose any information about you to our insurance services providers if we consider it necessary in order to protect the property and rights of Octopus Travel or a third party, and / or to protect the safety of the public or any person.
In order to provide and improve our services, we will share information with third parties when needed.
If you make a booking, Octopus Travel will share the following information about you with the host: (i) your first and last name, and (ii) a link to your Octopus Travel Account. This information will enable the host to decide whether to confirm or reject the booking. When a booking is confirmed, we will also share your telephone number with the host. Under no circumstance is your billing information ever shared with a host.
We may employ third party companies and individuals to help improve or facilitate our service, to provide the service on our behalf, to perform Platform-related services, including but not limited to: maintenance services, fraud detection services, database management, web analytics, monitoring and evaluation services.
You can always withdraw your consent to the receipt of such communications by sending an email to [email protected]
Your personal information is only processed when an adequate level of protection can be provided.
Your personal information may be disclosed to third parties located outside the European Economic Area (“EEA”), mainly in the US. For such transfers, Octopus Travel relies on the EU-U.S. Privacy Shield to provide an adequate level of protection for the rights and freedoms of data subjects or Octopus Travel will take other measures considered adequate to guarantee a safe transfer of your personal data.
6. Your rights and how to exercise them
We respect the exercise of the rights you have in relation to the personal data we process or use.
You can request access to, or a copy of your personal data collected and processed by us. You may also request the rectification and removal of personal data or the restriction of the processing of your personal data if there is a reason for doing so. You also have the right to data portability. You also have the right to object to processing on grounds relating to your particular situation or against the processing of your personal data for direct marketing purposes. To exercise these rights, please contact our Privacy team via [email protected] To prevent misuse, we may ask you to identify yourself. The law determines whether you can exercise a certain right in a given situation. You should, therefore, bear in mind that we are not always able to execute your right; at full.
We take security very seriously.
Octopus Travel is very concerned with safeguarding your information. We take the appropriate technical and organizational measures to safeguard your personal data. The Site uses a reliable SSL Certificate to make sure your personal data does not fall into the wrong hands.
In the event of any breach of security, Octopus Travel will make any legally required disclosures concerning the breach and the confidentiality, or integrity of your unencrypted electronically stored “personal data” to you via email or via a posting on the Site without unreasonable delay in as far as it is consistent with any legitimate needs of law enforcement and any measures required to determine the scope of the breach and to safeguard the integrity of data.
8. Retention periods
We do not keep your personal data longer than necessary for the purpose of the processing.
9. Questions or complaints
If you have any questions or complaints about the processing of your personal data, please send an e-mail to [email protected] Our sales will be happy to assist you. If you feel that your rights have been violated.
10. Octopus Travel contact information
Octopus Travel, Denmark Branch: 12 Horsebakken, 1th. 2400 Copenhagen NV. Denmark